SANDY
MANAGEMENT
This Privacy Policy describes how we collect and use personal data about you prior to you being a client of the company, during our manager-client relationship and once the relationship has ended.
We are Sandy Management registered in England and Wales, 11 Claybridge Road, SE12 9QU, Grove Park, London. Company number 13530387 are a data controller. This means we are responsible for deciding how we handle your personal data. We are required under the GDPR to notify you of the following.
PERSONAL DETAILS such as name, title, address, telephone number, email, date of birth, age, nationality, legal status, citizenship, National Insurance Number, Bank details, calendar, copies of driver license and/or passport, marital status, family, lifestyle, health information
INFORMATION such as right to work documentation, union membership, reference, submission materials like photo, video, self-tape auditions, voice over reels, information about your training, cv, cover letter, and any promotional materials, career history, publications, filmography, credits, manuscripts, contracts, casting details like measurements, skin, hair and eye color.
WORK DETAILS such as payments and fee details including any interest in and connection with any intermediary through which your services are supplied and royalty payments, merchandising, commercial rights, advertising, intellectual property rights and other information relating to exploitation of your right, details of contractual negotiations conducted on your behalf with third parties, projects and /or engagements you are or have been involved in.
Most of the data we collect, use or store will be provided to us by you, other source will be available from public websites like IMDB, SPOTLIGHT, ARTIST PERSONAL WEBSITE, WIKIPEDIA, LINKEDIN
We will not keep personal information for longer than it is necessary and will only retain information for as long as needed to carry out our functions and that purpose. Personal information is retained in line with our retention schedule.
We use your personal data primarily for the purpose of:
WE WILL ONLY USE YOUR PERSONAL DATA FOR THOSE SITUATIONS LISTED ABOVE, UNLESS WE CONSIDER THAT WE NEED TO USE IT FOR ANOTHER REASON AND THAT REASON IS COMPATIBLE WITH THE ORIGINAL PURPOSE. IF WE NEED TO USE YOUR PERSONAL DATA FOR AN UNRELATED PURPOSE, WE WILL NOTIFY YOU AND WE WILL EXPLAIN THE LEGAL BASIS WHICH ALLOWS US TO DO SO.
PLEASE NOTE THAT WE MAY PROCESS YOUR PERSONAL DATA WITHOUT YOUR KNOWLEDGE OR CONSENT WHERE THIS IS REQUIRED OR PERMITTED BY LAW.
We may have to share your personal data with third parties, including third-party services providers and other entities in the group. We require such third parties to respect the security of your data and to treat it in accordance with data protection legislation.
A situation where we will often provide your personal data to third parties is where it is necessary for the performance of our agreement such as where we put you forward for new projects or where certain categories of your personal data are required by a third party in respect of a project you have been engaged on.
To enable us to access your suitability for new roles and projects and so that we can easily forward your profile onto third parties such as casting directors and producers we will create an actor profile on databases like Spotlight, IMDB, or any other new casting database yet to be devised.
We may also share your personal data with third parties where required by law or where we have another legitimate interest in doing so.
In order to market your work abroad we may, after discussion with you, engage a suitable comanager/agent, co-agent. In this situation we will seek your consent before providing any of your personal data to them.
Our site may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites such as social media websites and such sites are not governed by this Privacy Policy. You should exercise caution and look at the privacy policy applicable to the website in question.
We are based in the UK, but sometimes we may need to transfer your personal data outside of the EU. A common example is where we need to provide your personal data to a company or organization outside the EU as a requisite to you providing your services to that company or organization.
We will seek and secure your consent for transferring your personal data outside of the EU in circumstances where:
Sandy Management requests that you keep up to date with all your personal information If you have provided us with personal information, it is your responsibility to ensure that it is correct and up to date. This will enable us to provide you with the best service possible. Please contact us as soon as possible if you believe that any information, we are holding on you is incorrect or incomplete.
Your rights in connection with your personal data.
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal data please contact Sandy Management Ltd in writing.
No fee usually required. You will not have to pay a fee to access your personal data or to exercise any of the other rights. However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information or to exercise any of your rights. This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
As a company we are responsible for meeting the GDPR Obligations and ICO requirements.
We reserve the right to update this Privacy Notice at any time, and we will provide you with a new Privacy Notice when we make substantial updates. We may also notify you from time to time about the processing of your personal data.
For any questions about this Privacy Notice you can contact us atinfo@sandymanagement.com